Simple accounting software: 5 options for easier billing and invoicing

simple accounting software

How do you keep track of billing and invoicing in your company? If you’re anything like the 400 small business owners and self-employed workers we interviewed for a recent survey, there’s a good chance you do it the old way – using manual methods, spreadsheets and calculators to keep on top of things. 

However, that state of affairs looks set to change. 42% of the people we spoke to say they now use accounting software, and 41% reported that they are interested in investing in such software. Significantly, billing and invoicing stood out as the task that most people (20%) are turning to simple accounting software to help out with. It’s easy to see why: the right software package can save users valuable time by making invoicing and billing as simple as a few clicks.

If you’re one of the 41% that’s looking to invest in billing and invoicing software, we’ve pulled together a ‘top five’ list of some of the simple accounting software options available on the market. These are the five most popular billing and invoicing software solutions in Capterra’s directory 

  • Rated 4+ stars by users on Capterra.co.uk
  • High search volume in the UK

Quickbooks

Rating: 4.5/5

Ease of use: 4.3/5

Customer service: 4.1/5

Pricing: From £6/month 

Free trial: Yes

simple accounting software

Quickbooks provides a full suite of accounting services to help businesses of all sizes, or even private individuals, manage their finances. The software provides users with unlimited invoicing and the ability to see the moment an invoice has been viewed or paid. The £6 entry-level version of the service includes invoicing as standard; but users need to pay £9 per month for the ‘Essentials’ package, which includes tools to manage bills and payments online. 

Reviews of Quickbooks state is very easy to use and requires very little training. Other reviewers praised its speed and effectiveness. However, some users experienced difficulty displaying data in the way they wanted, while others mentioned that some of the features are too limited for their needs. 

Our take: Quickbooks provides a simple and effective solution to billing and invoicing that’s suitable for all small businesses and self-employed workers. 

Dynamics 365

Rating: 4.3/5

Ease of use: 4/5

Customer service: 4.2/5

Pricing: Upon request

Free trial: No

Part of the Microsoft family of business applications, Dyanmics 365 is an integrated business management solution that automates a number of financial, customer relationship and supply chain processes. The platform allows users to generate invoices off the back of quotes, or directly after the completion of work, and provides tools for tracking the status of invoices. More advanced applications include the ability to customise invoices and use machine learning predictive recommendations to drive timely customer payments.

One of the areas reviewers seem to appreciate most is the ability of Dynamics 365 to integrate and customise a wide range of business processes. Users also mention the ability of the software to make reporting easier. 

Our take: Dynamics 365 offers a feature-rich platform for ambitious users that are looking for much more than simple billing and invoicing capabilities. 

FreshBooks

Rating: 4.5/5

Ease of use: 4.5/5

Customer service: 4.4/5

Pricing: From £12/month 

Free trial: Yes

Also available as a free version, FreshBooks aims to simplify invoicing and billing for small businesses. The software allows users to quickly make and customise professional invoices and provides capabilities to enable clients to pay in whichever way suits them best. FreshBooks also includes tools for ensuring that billable time is always accounted for as well as features such as deposit requests for invoices.

For users, one of the best things about FreshBooks is its ease of use and efficiency. Reviewers also appreciated its customisation capabilities as well as the team’s overall service support. However, there were some concerns that there had not been many recent updates, while other users wish for more functionality – such as the ability to forecast income. 

Our take: FreshBooks is a good solution for small businesses and self-employed workers that want efficient, hassle-free invoicing and billing. 

PayPal Invoicing

Rating: 4.7/5

Ease of use: 4.7/5

Customer service: 4.3/5

Pricing: Upon request 

Free trial: No

simple accounting software

PayPal Invoicing is a cloud-based software set that enables business to customise invoices and process payments. In addition, the software enables value-add capabilities that allow you to manage your invoices, view the status of invoices, manually record payments, and more.

Users highlight the wide range of payment and charging options available on the platform. Others say that the PayPal brand is another benefit, as people trust it and are more likely to pay on time. However, some people thought the lack of customisation was a downside of the software, while others drew attention to some navigation issues on the site. 

Our take: This is a solid, all-round payments centre that’s particularly well suited to individuals and businesses in their earliest stages. 

Stripe Billing

Rating: 4.7/5

Ease of use: 4.5/5

Customer service: 4.4/5

Pricing: Pay as you go 

Free trial: Yes

Stripe Billing is aimed at businesses of all sizes. The software looks to automate invoicing and billing, including for businesses with complex billing models. Stripe Billing enables companies to email branded invoices to customers and ensure the secure collection of payments. 

Users of Stripe Billing recommend it as a secure, easy to use and easily integrated system. Users also appreciate the ability of the system to create highly customised solutions. 

Our take: A good option for companies that have complex billing requirements, or which want to differentiate through customer experiences. 
Take a look at the Capterra directory today to see a full list of simple accounting software that can help